Board Meeting Minutes
LAKE COUNTY HISTORICAL SOCIETY
Board of Directors Meeting
Saturday June 11, 2011 10am
Nice Clubhouse, 3000 Lakeshore Blvd, Nice
707-274-8323
Directors, Officers and Committee Chairs present: Phil Smoley, Vonn Fuqua, Patricia Wilson, Mildred Pickersgill, Vi Smoley, Kevin Engle, George Stimson, Nick Voegtly, Tony Marchese, Bonnie Skee, Ruby Glebe, Jean Beeson, Greg Dills and Florence Peck.
The meeting was called to order at 10:05am. Tony Marchese led the Pledge of Allegiance.
The minutes of the February 27th General Meeting and the April 2nd Board Meeting were opened for discussion. Patricia motion to accept the minutes as presented, Vi seconded and the minutes were approved.
Treasurers Report: Vonn reported that she transferred the funds for the certificate of deposit to our checking account in the amount of $42,547.32. Vonn previously reported the amount was $47,000+ but that was incorrect. She then transferred $35,000 of those funds to the money market account as we are earning interest on that account. Our checking account balance is $9,637.75 and the money market balance is $140,996.50 which includes the Ely Stage Stop funds.
Website Report: George reported that the website committee consisting of Phil Smoley, George Stimson, Kevin Engle and Nick Voegtly met last week and talked with 3 website designers. The quotes they received were between $2200 and $4500 but were not apples to apples comparisons. The committee feels we need to act on this right away as our current website is not user friendly and visitors are not able to purchase books or memberships. After much discussion Bonnie motioned to allow the website committee up to $5000 to select a designer as soon as possible. A portion of this will be paid out of Ely funds as a separate website for Ely is included in that figure. Kevin seconded and the motion was approved.
Ely Stage Stop and Country Museum: Grand opening is scheduled for July 24, 2011. The County plans to turn it over to the Historical Society July 1st. The wallpaper has been installed and they are working on the floors. Wilda Shock is working on getting musicians for the open house as is Kevin.
Greg announced a grounds clean-up for Sunday, June 12, 2011. Phil will be attending. Greg is working on a project for the County of Lake chipping brush along Soda Bay Road and plans to have chips dropped off at the Ely site to be used in the parking area and wherever needed. Greg was given a check for $30 for the Kelseyville Fire Department for an address sign.
Kevin will get a quote from Bud Boyce for a flagpole. Kevin also knows someone who could sing the “Star Spangled Banner” and will contact her. Val is meeting with Linda Lake next week about docents for Ely.
1st Vice President Vacancy: Phil reported that Tom Pelandini declined at this time. The position is still open and Mildred will put something in the Pomo asking for a volunteer.
Annual Picnic: The picnic is scheduled for June 26th from 1:00 to 4:00pm. After discussing the Highland Springs area and Lakeside County Park, we decided on Lakeside Park. Bonnie will call Lake County Public Services to get a usage permit. The topic will either be the Ely project or the Sesquicentennial. Phil will try to find a speaker or he will put a program together.
Kevin explained that we need a backup storage system for the computer. He has located a Toshiba external backup with 1 terabyte for $96.24 Kevin moved to purchase the backup, Nick seconded and the motion carried.
A policy regarding intellectual property release forms for lectures and oral histories was tabled until next meeting.
Digital Camera: Tabled until next meeting.
Books: Jean reported wholesale book sales of $387.29 to Kelseyville Pharmacy and $284.16 to Friends of the Museum.
Jean requested $2760 to purchase 276 books, “Images of America, Pomo’s”. She gets another 2% discount if a credit card is used. Nick moved to allow Jean to purchase the books, use her credit card, and be reimbursed for the purchase. Patricia seconded and the motion was approved.
Pomo Update: Mildred is waiting for the president’s message for the June Pomo. The Castle in Lucerne will be the featured article.
Upcoming Events: Saturday, July 2nd in Clearlake, the Ely open house July 24th, Lake County Fair, the Pear Festival the last Saturday in September and the Blue Grass Festival. Please check with Val to volunteer for any of these events.
Jean asked for $150 for Lake County Fair expenses which included $75 space rent for her motorhome. After a discussion Nick motioned to approve, Vonn 2nd and it was approved.
Membership Update: Nick reported $225 of membership income for June. We have 348 active members of which 117 are life members, thus 231 dues paying members. Nick asked for authorization of $30 to send post cards to past due members with no phone number or email address, so approved.
District Directors should be sure to advise those who have expired memberships when they make their calls. An application will be in the Pomo.
Past Perfect has been purchased and three training disks are on the way. Kevin volunteered for cataloguing collections on Past Perfect.
Scholarship Report: Tony reported that a Lower Lake High School student, Corey Cherrington, was chosen for our $500 scholarship. We had 9 applications this year and for the second year in a row a Lower Lake student was selected. She has a 3.75 gpa and is going to BYU this fall. Her essay was on the Sesquicentennial.
Mildred and Tony will schedule the 2010 audit with Florence.
Kevin informed us that Carol Rodriguez donated a combination inkjet printer, copier and scanner.
Vonn presented Phil with a letter of resignation effective June 26, 2011. Nick asked to add to the next agenda, how to get reimbursement for items purchased.
Meeting adjourned at 1:20pm.
Respectfully submitted,
Bonnie Skee
Secretary
____________________________________
LAKE COUNTY HISTORICAL SOCIETY
Board of Directors Meeting
Saturday, April 2, 2011 10am
Nice Clubhouse, 3000 Lakeshore Blvd, Nice
707-274-8323
www.lakecountyhistoricalsociety.net
Directors, Officers and Committee Chairs present: Phil Smoley, Vonn Fuqua, Vi Smoley, Patricia Wilson, Greg Dills, Mildred Pickersgill, Val Onellion, Nick Voegtly, Jean Beeson, Jackie Ridgel, Bonnie Skee, Kevin Engle, Catherine Quistgard and Ruby Glebe.
President Phil Smoley called the meeting to order at 10am. Jackie led the Pledge of Allegiance.
The minutes of February 12, 2011 were opened for discussion. Jackie reported that Val Onellion was left off the staff of the Pomo Bulletin. Val moved to approve the minutes with that correction, Patricia seconded and the minutes were approved.
Ely Stage Stop Update: Greg reported that the County is trying to get Ely open by mid July for the 150 year celebration of the County of Lake. At that time they will turn it over to the Historical Society. We will need to consider staffing. Val suggested we ask for docents from our members. Val also advised that she has managed docents in the past and would be willing to help.
Nick moved to staff Ely from 10am to 3pm on Saturday’s and Sunday’s and for group tours during the week by appointment. In addition, Nick moved to set up a committee to establish staffing and training of docents and staff, and that the committee have the authority to take action related to this mission. Val seconded and the motion was approved. President, Phil Smoley, then appointed Val Onellion to be the chair of the committee.
We were asked to choose wallpaper for the interior of the house. Greg will be asking for funds for security lighting from the money we received from the Wine Alliance a couple of years ago. Greg received a call from TMI, a volunteer organization, offering to help with the barns and landscaping. Greg plans to follow up on that as well as look at a couple of buildings the Forest Service has that they want to have moved. Nick knows someone with a crane that he will approach for help.
Jackie let Nick know that the membership form needs to be corrected to show the name to be Ely Stage Stop and Country Museum, not Agricultural Museum. Nick will correct that.
Greg wants to install a gate and will work on a proposal.
Treasurers Report: Vonn advised that Florence is still working on getting the funds and closing out the $47,000 plus Certificate of Deposit. Vonn still does not have the Ely check book.
Our checking account balance is $3043.27 as of the end of March. When the balance drops below $3K there is a $13 service fee. As soon as the CD money is freed up, Vonn will make sure to keep a cushion in the account to avoid those fees.
The mail has been forwarded from our Lakeport post office box to Vonn’s box. Val asked for Phil to step in and get the rest of the items from Florence. It was decided that needs to wait until tax season is over.
Phil reported that he went online to the Secretary of State site and paid the $20 fee to keep our non-profit status. The Franchise Tax Board has put a hold on that. Phil has contacted Florence and will be following up with her.
Inventory Task Force: Val & Patricia have done a great job organizing the clubhouse. Val requested that the old refrigerator outside be brought into the back room as the locks have been cut. Nick and Phil will meet tomorrow to move it inside to secure it. Ruby said there is a company from Santa Rosa that may pick up the refrigerator and give us $35.
First VP position vacant: Phil will ask for a volunteer at our next general meeting.
Directors & Officers Liability Insurance: Bonnie got quotes from 2 companies. After discussion Nick moved to accept the quotation from the Great American Insurance Company for $1,000,000 liability coverage at $632 per year, Val seconded and the motion was approved. Bonnie will fax the binding request form to the Company to secure the coverage.
Silent Auction at General Meetings: Vonn needs items in advance with a note about what it is and what it is worth. She will take it from there. We made $50 at the last meeting thanks to Vonn.
Continued:
• Silent Auction: When someone donates an item and desires the money to go toward a certain fund such as the Cable Car Restoration Fund, Ely Stage Stop and Country Museum, Herndon Pioneer Cemetery Fund, or Scholarship Fund we will do that. If not designated, the money will go into our General Fund.
• Water Damaged Books: Patricia and Val reported there were 8 or 9 different books. Thirty two set can be made; then partial set can be put together. Anyone with ideas of what organizations should receive a set, please email Val. The list will be available at the next board meeting; we will need an article and a picture for the newspapers.
• General Membership Meeting April 30:
• Phil explained why he selected April 30 instead of April 10, Ted Wilmsen was only available on the 30th. Reports on Ted say he is a great speaker on the Geysers. We will show the video of Ted’s presentation at the next board meeting for those that will be unable to attend due to the Heron Festival.
• Jackie handed out the telephone information for the April 30th meeting.
• Nick handed out the new phone list to the Directors.
• Books Report:
• Jean reported selling $140 worth of books at the February 27th meeting.
• Vi reported she had $130.25 plus $26 in book orders.
• The old book shed at Jean’s needs work and needs to be moved. It was suggested it should go to Ely Stage Stop. Phil & Greg Dills will check on the shed.
• Pomo Report: All agreed the February Pomo was great. Mildred reported the Pomo staff were working great together and are gathering ideas for the June Pomo. If anyone has any ideas for the Pomo, please email Mildred. Jean reminded Mildred that the recent articles she gave her would be great for the Pomo.
• Events Report:
• Val reported on the list of events coming up, Earth Day; Heron Festival is April 30th and May 1st; Memorial Day Crafts Fair at Natural High is May 28th; Lower Lake event is May 29th; Lake County 150th Anniversary is May 30th and Wild West Days is June 4th.
• Catherine attended the Olive Festival in Kelseyville and reported if we decided to enter next year, non-profit organizations get in free but if we sell anything we must pay $50.
• Membership Report:
• Nick reported we received $150 from member dues at the February General meeting and 12 new/renewed members since that meeting.
• The purchase of the Past Perfect Software was discussed. At the last board meeting we authorized $1000. Nick recommended we join the AASLH to get a reduced price and a reduced price for the classes. After further discussion, Nick moved to add $500 more to the already approved $1000. Kevin seconded the motion. All agreed.
• Most Museums are using this software to photo, scan and label all their artifacts using standard Museum terminology.
• Val asked if we had enough memory in our computer. Nick checked and we need a remote disc to back-up our computer.
• Website Report: Kevin noted we gave George Stimson two months to report on the website, George is not present. After some discussion, Phil stated if anyone has information on someone in Lake County who will put together a website for us, please email Phil with the information and he will get estimates.
• Other
• A $500 scholarship donation will be put into the scholarship fund for next year.
• Can we legally show our video tapes without permission for the speakers? NO. We must get permission to do so from the speakers. Speakers have the copyrights on our videos.
• Patricia was given authority to purchase a surge protection strip with a 9 foot cord for $25 or less.
• Nick will check on the clubhouse computer every couple of months to bring it up-to-date.
• Jean reported we need an operating manual for the phone.
• Patricia stated they cannot find the operating manual for the monitor heater.
• Jean requested the contact information on the phone be changed to Catherine, Nick for Membership and Jean. All Agreed.
• Catherine reported a call from Lawrence Robey (Ed Robey’s brother) about having an 8mm film of Austin Resort he wishes to sell. After some discussion Phil suggested we ask him if we can borrow the film, evaluate it, and then give him an offer. Patricia will contact him.
• It was asked if we could put our films on DVD’s and benefit the Ely Stage Stop. Idea sounds good.
• Jean advised the Stone House Historical Society is having a tour on Tuesday April 5th at 10am.
• Vonn reported the Lake Pillsbury tour would be April 28th.
• Patricia asked if she could contact the Lake County Waste Solution to pick up our trash monthly. Granted.
• Kevin asked Jackie to have Pat Ridgel bring the Apple Computer Pat Brown used to the Nice Clubhouse. Jackie will call Pat
• Vonn reported receiving a call from Sheralyn that she received a notice from the propane company we were overdue with our $60 annual rental fee. After some discussion, we do not need the propane or the tank. Vonn will contact the company. We will be reimbursed for about 80 gallons of propane. When we use the kitchen stove we will buy a small tank of propane. The hot water heater is electric and the monitor heater has its own kerosene tank.
• Jean mentioned we could make a calendar using our pictures for a fundraiser. After some discussion, Val said she would ask Melissa Bentley to see if she will take on this project.
• Ruby Glebe will visit Mike Anderson and find what photo albums he has belonging to the Historical Society. Phil stated he has a box of Historical Society pictures from KC Patrick as his office. Kevin mentioned KC had a book on the Geysers. Phil will check into getting it.
• Kevin mentioned that Val & Patricia did a great job cleaning up the clubhouse. All applauded.
The meeting was adjourned at 1:25pm.
Respectfully submitted,
Bonnie Skee
Secretary
* * *
LAKE COUNTY HISTORICAL SOCIETY
Board of Directors Meeting
Saturday, February 12, 2011 10am
Nice Clubhouse, 3000 Lakeshore Blvd, Nice
707-274-8323
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Directors, Officers and Committee Chairs present: Phil Smoley, Vonn Fuqua, Patricia Wilson, Vi Smoley, Nick Voegtly, Floriane Chalk, Valerie Onellion, George Stimson, Tony Marchese, Kevin Engle, Bonnie Skee, Catherine Quistgard, Jackie Ridgel and Mildred Pickersgill.
President Phil Smoley called the meeting to order at 10am. Kevin led the Pledge of Allegiance.
The minutes of the December 11, 2010 meeting were opened for discussion. Jackie moved to accept the minutes as written, Kevin seconded and the motion carried.
Treasurers Report: Our treasurer elect is considering declining the job as she has not been able to get what she needs from our past treasurer. Phil agreed to contact Florence Peck and pick up the necessary items for the treasurer position. Nick reported that Florence did deliver a disc with membership information to him a few days ago. It was agreed that we need to separate the membership from the treasurer position. The membership chair needs the membership forms and the treasurer shall get the money. Vonn rescinded her comments to decline at this time.
The following officers shall be signers on our bank accounts: President Phil Smoley, Treasurer elect Vonn Fuqua, Assistant Treasurer Florence Peck and Secretary Bonnie Skee.
Jackie distributed copies of the bylaws and the 2011 Board Meeting and General Membership meeting schedule.
Nick moved to revise the by-laws as follows:
Article V11 Section 2 Signing Authority
Signatures which shall constitute proper endorsement shall be placed at financial institutions for signing checks, time deposit accounts, and other financial documents as follows.
President
Treasurer
Assistant Treasurer
Secretary
Checks, time deposit accounts, and other financial documents in excess of $500 shall require 2 signatures. Checks, time deposit accounts, and other financial documents up to and including $500 shall require 1 signature.
Catherine seconded the motion and after much discussion the motion was approved.
Website: George is still working with a friend in San Francisco who is also teaching him. Because of our change in domain name he is locked out of PayPal and needs a copy of our IRS designation 501 (c)(3), our mission statement, along with a voided check and PayPal will unlock the account.
Inventory Task Force: Val needs to know how we plan to use the clubhouse in order to decide where to put things. We would like to have the clubhouse open at least 1 day per week, and have the public be able to visit.
General Membership Meeting: Our next meeting will be February 27, 2011 at the Clearlake Senior Center. The topic will be, the City of Clearlake, a historical perspective by Ed Robey. Nick passed out phone lists to District Directors. Randy Ridgel will put an article in the newspaper.
Pomo: We have an updated staff for the Pomo consisting of Melissa Bentley, Mildred Pickersgill and Ruby Glebe.
Phil is going to submit an application for the upcoming Wine Auction in hopes the Historical Society can share some of the proceeds.
Scholarship Update: Tony asked if we are going to be able to support two $500 scholarships this year. Because of budget concerns we were only comfortable committing to one. Catherine moved to provide 1 scholarship this year and if more contributions come in, to put the money in a fund for the scholarship program next year. Floraine seconded and the motion carried.
Tony will ask Randy Ridgel to put an article in the newspaper about our scholarship program. We would also like to see the student application essay published in the Pomo.
Books: Vi reported recent sales to Watershed Books for $326.82 and a private order for $226. Vi received a letter and sample book from local author, Kathleen Scavone, who would like us to sell her books at $6 each. Vi will get more information as to what she would sell them to us for.
Ely Stage Stop Update: Greg Dills recently informed Phil that the work is ongoing inside the house. Some barn wood from an old barn out on Scotts Valley Road has been moved to the Ely site.
Events: Nick moved to authorize up to $400 for our 2011 events, Kevin seconded the motion carried.
Herndon Cemetery: Kevin is in the process of a power point he would like to take before the Board of Supervisors. He will get approval from our board before he presents it.
Membership Update: All membership records will be moved to the clubhouse. Nick will send letters to all life members asking for donations.
Nick has looked into the Pass Perfect software program for museums to categorize inventory and handle membership information. He also learned that they provide online classes to educate us on the program. Nick made a motion to purchase the latest version of this software, not to exceed $1000 and to allocate money for 2 training classes which are currently $86 each. Catherine seconded and the motion was approved.
Jackie asked if the museum would be able to access our program as she is concerned about getting our photos downloaded and printed free of charge. She was assured they would not be able to do that.
Thanksgiving Dinner Report: Nick reported that we collected $345 for memberships and made $202 profit on the dinner. Next year we will go back to using tickets since we were charged for 93 meals and our records indicate we only collected money for 86.
Catherine advised that any non-profit organization is required to submit to the State of California any amendment to the bylaws. We will look into that.
Phil asked that the water damaged books be packaged up as we will be donating them to hospitals, senior centers, rest homes and schools. Phil will get an OK from Mark Mitchell in writing stating he is not opposed to that as he was the developer that reimbursed the Historical Society for the books that were damaged by flood.
Meeting adjourned at 1:45pm
Respectfully submitted,
Bonnie Skee
Secretary
* * *
LAKE COUNTY HISTORICAL SOCIETY
General Membership Meeting
Sunday, February 27, 2011 @ Clearlake Senior Center
Former District 1 Supervisor, Ed Robey, provided a historical perspective on the founding and growth of the City of Clearlake.
HS President, Phil Smoley, announced May 20, 2011 is the 150th anniversary of Lake County. There will be several events this year celebrating the anniversary.
Vi Smoley was sworn in as District 4 Director, Val Onellion was sworn in as District 2 Director and Vonn Fuqua was sworn in as our new Treasurer.
The general membership was asked to vote on the Boards request to change the bylaws as follows:
ArticleVII Section 2 Signing Authority
Signatures which shall constitute proper endorsement shall be placed at financial institutions for signing checks, time deposit accounts, and other financial documents as follows:
• President
• Treasurer
• Assistant Treasurer
• Secretary
Checks, time deposit accounts, and other financial documents in excess of $500 shall require 2 signatures. Checks, time deposit accounts, and other financial documents up to and including $500 shall require 1 signature.
Member, Linda Lauenroth, moved to reduce the amount from $500 to $250. The motion was seconded and approved.
Thanks to all members for their input.
Respectfully submitted,
Bonnie Skee
Secretary
* * *
LAKE COUNTY HISTORICAL SOCIETY
BOARD OF DIRECTORS MEETING
Saturday December 11, 2010 10:00am
Nice Clubhouse
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Directors, Officers and Committee Chairs present: Phil Smoley, Mildred Pickersgill, Vi Smoley, Patricia Wilson, Valerie Onellion, Melissa Bentley, Jean Beeson, Bonnie Skee, Greg Dills, Kevin Engle, Jackie Ridgel, Floraine Chalk and incoming 2nd Vice President, Catherine Quistguard.
The meeting was called to order at 10am by President Phil Smoley. Kevin led the Pledge of Allegiance.
The minutes of the October 30, 2010 meeting were opened for discussion. Kevin motioned to approve the minutes as presented, Val seconded and the motion carried.
Treasurers Report: Neither Florence Peck nor Vonn Fuqua were in attendance. The Budget meeting of 12/4/10 was discussed. We are spending more than we are bringing in and need to make some changes. Board members, Directors, Officers and Chairs need to obtain approval before spending any money and asking for re-imbursement. We previously approved $100 for window coverings for the Clubhouse. Jean asked to increase that to $200 as we raised $200 with the photo raffle that Jean reported was for the Clubhouse. The Board approved the $200.
Our main focus will be on fundraising. Suggestions were to serve a meal at all of our General Membership meetings and discontinue asking members to bring food to share. That along with a Silent Auction could help our budget deficit.
Thanksgiving Dinner: Nick was not present however we think we made about $300 on the event. All agreed it was a good program and good food.
Phil discussed our Certificate of Deposit that renews Dec 17th for approximately $42,000 at Savings Bank. The budget committee suggested we pull out all but $35,000 and add that to our operating fund account. The $35,000 balance will be transferred to our Money Market account that is getting 1.10% interest. Bonnie moved to accept, Kevin seconded and the motion carried.
Ely Stage Stop: Greg reported the first barn pad is almost ready to pour. The dimensions are 45’ x 48’. He received an estimate from Kelseyville Lumber for $24,000 to complete the barn, which does not include the cement. KV Lumber will discount that price to $11,492, which is 5% over their cost. He also got a bid from Mendo Mill for $13,287. Floraine is in favor of a local firm and all agreed.
Jean moved to approve up to $16,000 for the barn, to be released to Greg as needed, Val seconded and the motion carried.
Don VanPelt from Clearlake Lava in Clearlake Oaks donated 35 yards of red sand. Broc Zoller, a local pear farmer, donated 24 bales of hay for erosion control. Mildred suggested adding a page to the Pomo advising the progress and reporting any donations received. Also discussed was selling advertisement in the Pomo, however that may go against the by-laws. Jean motioned to change the by-laws to allow advertisement of non political, non religious entities. No action yet on that as Greg will check with County Counsel for her interpretation.
Books: No report.
Pomo & Membership update: Per Mildred, the Pomo is at Pac & Mail and will be mailed out next week. Mildred reported that in the past she sent annual membership notices for renewal. Catherine suggested we do that and include a self addressed stamped envelope. Florence has been highlighting the expiration date on the labels. Beginning with the February 2011 Pomo, the committee will put a notice in the Pomo advising this is the last issue. Also suggested was to have District Directors remind members that their membership is expiring when they make their phone calls for meetings.
Events: Our first event for 2011 will be Earth Day in Middletown in April.
Herndon: Kevin reported that he caught someone cutting firewood at the cemetery and ran them off.
Website: George sent an update advising what he can and cannot do. He is working with a friend in the Bay Area and plans to meet with him later in December. We may need to hire someone if they are unable to get the website updated to allow book sales, memberships, etc. George is working on getting some training in hopes that he can make the improvements to the website himself.
Inventory: The cost for Pass Perfect is now about $800. We tabled discussion on that until a later date.
Val resigned a District 4 Director as she did not move to Lakeport. Vi Smoley was reappointed to that position. Val Onellion was reappointed as District 2 Director.
Phil was approached by Glenn Neasham who is interested in the 1st Vice President position. Jean will contact Greg Blinn and Linda Drake again to see if they are interested. Greg and Linda have volunteered many hours for the Historical Society events and projects.
Mary Becker is a new member and may be interested in helping with the Pomo. Also, member Lois Jordan is interested in the digitization program. Phil will contact Lois.
Jean has a shed at her house that belongs to the Historical Society and she would like it moved. Val suggested moving it to Ely but we will need to check with Greg Dills. Val will evaluate the shed to make sure it is in good enough condition to save.
Jean asked for reimbursement for 1 easy up and 2 tables for events, and a step stool for the Clubhouse. The total amount is approximately $135. Val moved to reimburse Jean, Patricia seconded and the motion carried.
Meeting adjourned at 12:25pm.
Respectfully submitted,
Bonnie Skee
* * *
LAKE COUNTY HISTORICAL SOCIETY
Board of Directors Meeting
Saturday, October 30, 2010 Nice Clubhouse 10am
707-274-8323
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Directors, Officers and Committee Chairs present: Phil Smoley, Tom Pelandini, Florence Peck, Vi Smoley, Mildred Pickersgill, Valerie Onellion, Kevin Engle, Nick Vogetly, Jackie Ridgel and Bonnie Skee and guest Vonn Fuqua.
The meeting was called to order by Phil Smoley at 10:05am. Nick led the pledge of allegiance.
The minutes of September 18, 2010 were opened for discussion. Kevin noted he didn’t feel the information Jean provided on the sink and refrigerator for the clubhouse was accurate. Val suggested Kevin get the proper information and we will discuss it at a future meeting. Tom moved to accept the minutes as presented, Val seconded and the motion carried.
Treasurers Report: Florence reported our Westamerica Bank account balance is $3074.86 of which $2516.81 is set aside for the Ely project and $306 is for the Cable Car which leaves a balance of $252.05. $304.50 will be deposited Monday from a recent book order. Our certificate of deposit at Savings Bank is $42,474.57 and renews December 17th. The State Farm Bank money market account for the Ely Stage Stop Project balance is $105,169.16.
Recent expenses were taxes paid to the county; $318.28 for the Nice Clubhouse and $12.90 for the Upper Lake Clubhouse. Online “quick books” is still a work in progress.
Kevin suggested inviting a financial planner, Carl Ingvoldstad, to attend a board meeting. Kevin will invite him to our next board meeting.
Mildred will contact Tony Marchese and arrange for the 2009 audit with Florence.
According to Linda Lake the cost of the software for Pass Perfect version 3.5 is $795. This is needed to catalog and inventory all LCHS items including equipment that has been donated.
Nominating committee: Bonnie reported on behalf of the nominating committee the following recommendations:
President: Phil Smoley
1st VP: Open
2nd VP: Catherine Quistgard
Treasurer: Vonn Fuqua
Asst Treasurer: Florence Peck
District 4 director: Valerie Onellion
District 5 director: Floraine Chalk
District 2 director: Open
The nominating committee has asked that the bylaws be suspended to allow Jackie Ridgel to remain corresponding secretary and Bonnie Skee recording secretary. Kevin moved to accept the nominating committee recommendations, Val seconded and the motion carried.
Website Task Force: The task force group met with George Stimson. George shared that he can update information but he is not good with the technical end of it. Phil estimated we may need $1000-$2000 next year to develop the website to our liking. As we already know, pay pal has not been working. Kevin reminded us that the Kettenhofen donation we received a few years back was directly related to the website.
Inventory Task Force: Phil has located a 6000 square foot barn on Highland Springs Road that he may be able to negotiate a deal with the owner to store our equipment that will eventually go to the Ely Stage Stop site, as well as other items we have in storage throughout the County. Phil is working with the owner, Ross Falcner, who has suggested we pay $200 per month and he would get a $700 per month write off as the fair market rent is $900. The owner also has a double wide Mobile Home next to the barn for rent that Valerie is very much interested in renting. Val will act as our onsite caretaker. Kevin moved to approve a 2 year lease of said barn for storage, Florence seconded and the motion was approved unanimously.
Bylaws update: Jackie will update the bylaws.
Thanksgiving General Membership Meeting: The dinner will be Sunday November 14th 1-3pm at the Lucerne Alpine Senior Center. They will provide the food for $10 per person and we will charge $12. The topic will be the Lucerne Hotel now called “The Castle” that the county recently purchased.
Nice Clubhouse: Kim Clymire promised Phil we would have a new roof very soon.
Kevin returned the camera and videos to the clubhouse. It was decided he will keep the camera with him so he can take it to meetings without going to the clubhouse to pick it up. Nick may have the software to adapt videos to CD’s. Kevin’s computer will not support the adapter therefore we are hopeful the computer at the clubhouse will handle the job.
Pomo: Mildred sent 2 articles to KC Patrick and has had no response. Melissa Bentley is having trouble contacting KC. Phil will make an effort to contact her.
Membership update: Florence will send a letter to lifetime members in December asking for donations as she has done before with good results.
Per a suggestion from Florence we will have a budget meeting December 4, 2010 10am at the Nice Clubhouse.
We will also have a board meeting December 11, 2010 10am, same location.
Mildred is compiling a booklet for the Sesquicentennial. Lake County officially became a County May 20, 1861. Val plans to set up a history table at our 2011 events.
Vonn suggested future agenda items to include a discussion to join the Chamber of Commerce and the LCHS logo.
Meeting adjourned at 12:45pm
Respectfully submitted,
Bonnie Skee, secretary
* * *
LAKE COUNTY HISTORICAL SOCIETY
BOARD OF DIRECTORS MEETING
Saturday, September 18, 2010 10:00am
Nice Clubhouse, 3000 Lakeshore Blvd, Nice
707-274-8323
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Directors, Officers and Committee Chairs present: Mildred Pickersgill, Phil Smoley, Tom Pelandini, Patricia Wilson, Valerie Onellion, Melissa Bentley, Ruby Glebe, Nick Voegtly, Vi Smoley, Jean Beeson, Bonnie Skee, KC Patrick and Kevin Engle.
Guest present: Vonn Fuqua.
The meeting was brought to order by President Phil Smoley at 10:05am. Tom Pelandini led us in the pledge of allegiance.
The minutes of August 14, 2010 were opened for discussion. Jean moved to accept the minutes as presented, Vi seconded and the motion carried.
Lake County Fair Report: Jean reported that we took in $413.75 at the fair. Included in that amount were 25 books sold for $320.75. This does not include memberships, which were not available.
Bluegrass Festival: A total of $265.75 was collected which includes $80 for memberships.
Our next General Membership meeting will be October 3rd at the Grace Evangelical Free Church on Live Oak Dr in Kelseyville. Our main speaker will be Don Anderson who will discuss the murder of Lake County Deputy Sheriff Richard Hellbush in 1981. Phil will try to contact anyone that was involved and invite them to take part.
Nominating Committee: Phil asked former president Ruby Glebe to be on the committee and she agreed. Phil will contact Randy Ridgel and Tony Marchese to see if they will serve along with one other person they can appoint. All of the Board seats are up for election as is District 5 Director. Phil appointed Valerie Onellion to be District 2 Director as that spot has been vacant.
Jean motioned to give Michael Anderson an honorary life membership and Val seconded. After discussing that we no longer sell life memberships, we were all in agreement that we can give one with approval of the board. Jean is in charge of getting a plaque for Michael and for Randy Ridgel. We approved spending up to $100 for the 2 plaques to be presented at the Thanksgiving meeting.
Pomo: As previously announced, KC Patrick will be the editor of the Pomo and will work closely with Melissa Bentley and Mildred Pickersgill. Ruby Glebe is also working with that group.
Due to the previous board decision to add the membership chair as a voting member, Phil will ask Jackie Ridgel to rewrite the by-laws as that was voted on and approved at the General Membership meeting April 25, 2010.
Phil has requested that the video camera and equipment be brought to the Nice Clubhouse. A discussion of giving videos of meetings to TV8 was launched. There was no decision on that, but it will be considered at a later date. Phil will contact Kevin Engle and Donna Howard to return any and all videos they have that belong to LCHS.
The video camera we have is 7 or 8 years old. We will consider purchasing a new camera at a later date.
Website: A website task force was formed consisting of George Stimson, Phil Smoley, Tom Pelandini, Kevin Engle and Vonn Fuqua. They will meet on Wednesday, September 29th at Phil’s office. They requested a wish list of what we would like to see on the website. Jean told of her frustration for selling books and memberships online. Vonn Fuqua will get the information on non-profit websites to Phil before the meeting.
Disposition of items from Upper Lake Clubhouse: Valerie is getting a group together to determine the disposition of those items, date to be determined.
Membership Update: Nick advised the quick books program is just not working for him and Florence. KC volunteered to work with them as she is familiar with that program
Nice Clubhouse: A discussion of converting the kitchen to a commercial site for fundraisers was raised. Tom advised we would need a business plan for that to be considered. Jean checked with the County Health Department who informed her we would need a 4 compartment sink and a refrigerator that would hold large pans at 30 degrees. It was estimated that we would need to serve at least 150 people to make a reasonable profit. The building is just not large enough. Kevin disagrees and says we can get a lot more people in there than we think. Kevin will get some information as will Phil and Tom.
Phil will follow up with Kim Clymire about the County re-roofing the building before the rains start.
The Board approved spending up to $100 for curtains for the clubhouse. Patricia is in charge of that. Patricia also asked about getting garbage service, no action taken. Kevin noted that the front door is unsafe and can easily be broken into. Valerie will work on a door plate. The picnic tables in front will be moved to Ely.
Kevin is currently enrolled at Yuba College to obtain a Servsafe Certificate that is required to operate a commercial kitchen. Nick moved to reimburse Kevin the $100 fee he paid for the course once he gets the certificate, Patricia seconded and the motion was approved. We may or may not need that designation but it will be good to have even if we do barbeques at the Ely site.
Tom reminded us that we need to notify him of proposed agenda items.
Books: Nothing to report.
Events: The Kelseyville Pear Festival is scheduled for the last Saturday in September. Val is accepting signups for that event.
Our Thanksgiving dinner will be either November 14th or the 21st. Phil and Tom are looking for a location and will let us know.
Herndon Cemetery: Kevin said the County mowed the weeds and grass the minimum required clearance of 100 feet.
Patricia Wilson has done a remarkable job of cleaning the clubhouse, especially the kitchen. Thank you Patricia.
Meeting adjourned at 12:30pm.
Respectfully submitted,
Bonnie Skee
Secretary
* * *
LAKE COUNTY HISTORICAL SOCIETY
BOARD OF DIRECTORS MEETING
Saturday August 14, 2010 10:00am
Ely Stage Stop
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Officers and Directors present: Phil Smoley, Tom Pelandini, Patricia Wilson, Vi Smoley, Bonnie Skee, Jean Beeson, Kevin Engle, Jackie Ridgel and Florence Peck.
Committee members present: Greg Dills, Valerie Onellion, Mildred Pickersgill and Melissa Bentley.
Guests present: Kim Clymire, Dana Smalley, Greg Blinn, Linda Drake, Pat & Bill Vulgaris, KC Patrick, John Smoley, John & Cheyenne Parker, Catherine Quistgard, Vonn Fuqua and Amy Baxter.
President Phil Smoley brought the meeting to order at 10am.
The minutes of the June 12th board meeting were accepted as submitted.
Guest, Pat Vulgaris, asked to have a committee set up to review the by-laws of the LCHS. Phil requested it to be carried over to the next board meeting. Phil asked KC Patrick to compile a list of LCHS activities and what the by-law committee will be addressing.
Ely Stage Stop Special Report: Kim Clymire, our Lake County Public Services Director, updated us on the progress of the Ely project. He gave a time line beginning in 2004 when Bob Romigiuere met with county staff and agreed to contact Andy Beckstoffer for a donation.
The entire 5 acre parcel has been fenced and a beautiful wraparound porch with knotty pine underneath was added to the building. The interior will have wainscoting up 4 feet and wall paper above. Kim introduced Dana Smalley as the contractor who has been in charge of the project. Dana explained why current materials have been used and that removing the lead based paint would be cost prohibitive.
Greg Dills told us of his Ely Stage Stop committee, some real movers and shakers of the community, that he enlisted from the Kelseyville Pear Festival committee last year. Due to Greg’s connections, Jackson Equipment out of Middletown cut the roads that were needed at the site free of charge. Greg is ready to move forward on the first barn. Kelseyville Lumber gave him an estimate of $12,000 for building materials and $4,000 for the pad.
Greg also reported that a 4000 gallon poly water tank has been donated and Lake County Special Districts has donated a 5000 gallon redwood tank that can be used as a façade.
A new LCHS member, Amy Baxter, who is a member of the American Society of Interior Designers revealed her interest to be on the Ely committee. Kevin moved to allow Amy to be on the committee, Phil seconded and the motion carried. Amy described herself as a very talented designer.
Kevin inquired about article 38 regarding historical buildings or historical districts in Lake County. John Parker, who is our liaison to the County Heritage Commission, reported that article 38 was set up to review sites that may be of historical interest. Since the Ely Stage Stop building was relocated from its original location, it is not clear if it would fall under this article.
Kevin moved to have Jackie write a letter to the County of Lake, the Board of Supervisors and the Heritage Commission to designate Ely as historically significant, Florence seconded. Tom requested we postpone this until the next meeting.
Tom also explained that any item needed to be voted on needs to be on the Agenda.
Board of Directors meeting: Our next meeting has been rescheduled to September 18th, 2010 at 10am, location to be determined.
Insurance review: Bonnie reported that since we no longer have the Upper Lake Clubhouse, we can drop that location and change the total business personal property to $30,000 coverage at the Nice Clubhouse. We have a little over $20,000 in book inventory. It is understood that the historical artifacts we have are uninsurable as we would not be able to replace them. This change would reduce our annual premium with the Hartford from $1517 to $1000. Jean moved to approve, Patricia seconded and the motion carried.
Calpine 50th anniversary: Calpine will include our name in their celebration.
LCHS Logo: Phil tabled that item until the next board meeting.
Books: Jean’s account of the June picnic showed we had 66 members and 13 guests in attendance. The opportunity drawing raised $100 which goes toward the Scholarship program. Our wholesale book orders were $2093.50 from the Visitors Center, $285.58 from Watershed Books and $330.84 from the Friends of the Museum.
At the July 3rd event at Austin Park in Clearlake a total of $125.92 was collected from book sales, memberships and trinkets.
Damaged Books: Shall we donate or recycle? Jean feels they should be destroyed because they were paid for by the developer whose actions caused the flooding. Phil suggested he may be able to get written approval from the developer to do as we see fit. Jean also has concerns that if they are donated it may interfere with our book sales. It was suggested we get a stamp stating “not for resale-damaged goods” and donated by the LCHS. Bonnie motioned to approve donating them if Phil gets a written OK from the developer, Vi seconded and the motion carried.
Lake County Fair: September 2nd through 5th, the theme is “Fun for the whole herd”. We will be setting up on August 30th and the 31st at 10am. Volunteers welcome.
Bluegrass Festival: September 11th at Anderson Marsh. See Jean Beeson for details.
Pear Festival: The Kelseyville Pear Festival is September 25th. Please volunteer to work a shift by contacting Valerie or Melissa.
Our next General Membership meeting was rescheduled from September 26th to October 3rd, location to be determined.
Herndon Cemetery: Phil visited the site with Kevin. Kevin was asked to go through Phil in the future before going to see Kim Clymire or the Board of Supervisors. Anyone appearing on behalf of the Historical Society must be approved by our board.
Treasurers report: Our certificate of deposit at Savings Bank is $42,283.56. The Westamerica checking account has a balance of $3766. Recent expenditures were costs for the Pomo $938.92, postage for the Pomo $153 and an Insurance premium of $916.60. The State Farm Bank money market account balance is $104,951.45 which is set aside for the Ely project.
Florence also reported that we recently switched to Quick Books for bank accounts and for memberships, which is more user friendly. Florence is sending the registration for our nonprofit raffles.
Mildred asked that the bulk mail permit be moved from Kelseyville to Lakeport. Florence will take care of that to be effective 1/1/2011. The post office box in Kelseyville for Michael Anderson will not be renewed. Jean requested we pay current and 2011 membership dues for Michael Anderson who was in charge of the Pomo for 10 years. All were in agreement.
Membership: Nothing to report as Nick was not in attendance.
Website: Tom & Phil will try to meet with George Stimson.
Nice Clubhouse: A crew of 12 to 14 people moved all the items from the Upper Lake Clubhouse to Nice. Valerie and KC Patrick went through the items and they are enlisting some of the long time members to get together to see what should be kept and what to do with the rest.
Jackie volunteered to be in charge of the photo albums.
Pomo Bulletin: KC Patrick has volunteered for the Pomo job. Melissa Bentley is also interested. Phil appointed KC, Melissa and Mildred to take on the job at this time.
The County of Lake will be 150 years old on May 20, 2011. Mildred is working on that celebration.
Meeting adjourned at 1pm.
Respectfully submitted,
Bonnie Skee
Secretary
* * *
LAKE COUNTY HISTORICAL SOCIETY
BOARD OF DIRECTORS MEETING
SATURDAY, JUNE 12, 2010 1:00PM
NICE CLUBHOUSE
707-274-8323
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Officers and Directors present: Jean Beeson, Vi Smoley, Bonnie Skee, Floraine Chalk, Jackie Ridgel, Florence Peck, Ruby Glebe and Kevin Engle.
Committee Chairs and Guests present: Valerie Onellion, Patricia Wilson, Mildred Pickersgill, Tony Marchese, George Stimson, Melissa Bentley, Catherine Quistgard and Vonn Fuqua.
The meeting was called to order at 1:15pm by 1st Vice President, Jean Beeson.
Patricia led the Pledge of Allegiance.
The minutes of April 10, 2010 Board Meeting and the April 25, 2010 General Meeting were opened for discussion. Jean advised that she actually hired Mr Fixit to install the sink, not repair it as was reported. Patricia made a motion to accept the minutes , Florence seconded and the motion carried.
Treasurers Report: Florence reported that the Ely account balance is $107,924.71. $1500 was paid out this past month to pay the architect for drawing up the plans for the first barn. Our checking account balance is $1847.55. Recent paid outs from that account were to pay for the furnace, the storage shed and the sink at the Clubhouse. We did receive a refund of $180 from Blue Star Gas.
Our certificate of deposit at Savings Bank is $42,283.56.
Year to date we have collected $1513 for memberships. Book sales year to date through May, 2010 are $2538. $183 was collected for the Scholarship fund at the Blue Lakes General Membership meeting thanks to Floraine Chalk.
Jackie inquired about the 2 x 4’s that were on the invoice for the storage shed for $71.04. We didn’t get those items and should be reimbursed for them. Jean will look into that. Those items were needed but they were 18 feet long and could not be transported with a pickup truck.
Audit: Tony Marchese and Mildred Pickersgill completed the 2008 audit on April 30, 2010. Some areas of concern that they noted are our book “inventory appears to be high with a turnover of approximately one year, which means that total yearly sales is equal to the year-end inventory. While some books are fast sellers, some books may be slow movers. Usually, the book distributor gives larger discounts for larger orders and the profit margin is more attractive, however, books in storage for a year or years does not age well. Recommend that sales velocity be taken into consideration when ordering inventory.” Also the book orders should be paid upon presentation of invoice by the distributor and not by a purchase order or verbal request. The person in charge of book orders should not pay for them personally and then get reimbursed.
Any checks issued to LCHS members shall be for incidental purchases and for amounts less than $200 and must be accompanied by receipts.
The audit committee noted that the LCHS does not carry Director and Officer Liability Insurance. Bonnie will get a quote on that.
The LCHS conducts raffles. There are no nonprofit raffle reports on file. “A separate report must be completed for each raffle conducted during a reporting year (September 1 through August 31).” These reports are due on or before September 1. (California Penal Code section 320.5).
Mildred asked that the Treasurer provide a Profit and Loss for each Board Meeting for the period on one page, in order that the Board members could understand, at a glance the financial receipts and expenditures for that period.
Jean reported that our long time president, Randy Ridgel, has resigned. Michael Anderson has also resigned due to health problems. The nominating committee made up of Jean Beeson, Florence Peck and Bonnie Skee made a motion to appoint Phil Smoley as interim president and Tom Pelandini as second vice president to fill Michael Anderson’s position. Kevin seconded and the motion carried.
Patricia Wilson has been appointed co-clubhouse chair. We still need someone to fill the other half of the position. Jean reported that Randy appointed Melissa Bentley and Valerie Onellion to be co-events chairs.
Scholarships: Tony Marchese announced the 2 $500 LCHS scholarships for 2010. Katherine Murphy from Kelseyville High School was awarded $500 for her essay titled “The History of Tourism in Beautiful Lake County”. The second scholarship went to Andrea White of Lower Lake High School for her essay titled “Lake County, A Commemoration of 2 Million Years of Bountiful History”. Congratulations to both.
Jackie suggested putting a photo and a copy of the essay in the Pomo. We should also get the information to the local newspapers.
Books: Wholesale books for May were $306.26. Jean advised that she received an order yesterday from the Lake County Visitor Center for 216 books totaling $2093.50.
Herndon Cemetery: Kevin sent around a petition to present to the Board of Supervisors to maintain the grounds at Herndon Cemetery as promised. The Lower Lake Fire Chief is writing a letter for Kevin to take to the BOS meeting. Kevin made a motion for the corresponding secretary to compose a letter to the BOS, Jean seconded and the motion carried.
Photo & Location Project: George had nothing to report at this time.
Website: George asked Kevin to help look for someone to help with the website including PayPal.
Jackie said that she knows of 2 men who may be able and willing to take on the Digitization project. She will discuss it with the interim president.
A map cabinet was donated by Mike Weeden. It is currently at the Upper Lake Clubhouse.
Blue Lakes General Meeting Report: Florence reported we raised $183 from the opportunity drawing. We had 123 people in attendance. Three new memberships were recorded and 4 renewals. Kevin gave owners of the Lodge at Blue Lakes a copy of the video per their request.
Kevin also received a request via Greg Dills for a copy of the video of the Ely Stage Stop move. He has taken care of that but suggested that we upgrade to a digital video camera. The video camera we currently have is a high eight model. Kevin will get a quote for us and we will discuss it further at the next meeting.
Yard Sale Report: Patricia reported that we made $250.85 on items sold that had been donated to us. The table and space rentals were $140 for a total of $390.85. We also sold 13 Pomo’s totaling $39. It was a very successful event.
Wild West Day: Valerie reported 13 books sold for $160.95, 2 Pomo’s for $6, 3 new memberships and 2 renewals.
The Pomo’s have been catalogued and 5 of each have been put in plastic containers. Floriane suggested that a copy of each Pomo from now on be taken to Sutter Lakeside Hospital. All agreed.
Mildred has been making an index of articles in the Pomo’s for some time. Valerie recommended we get that printed out for events.
Storage Shed: Thanks to Nick Vogetly, Tony Marchese, Greg Bloom and Linda, Randy Ridgel and Phil Smoley, the storage shed has been erected and is being used for books. Kevin wanted it known that he was alarmed and irritated that the shed purchase was approved without all board members polled. He is also upset that we still do not have a final dollar amount for the cost of it.
Upper Lake Clubhouse: The Gladys Brayer collection has been moved. Greg Dills is still trying to get the County to let us keep the location and possibly find another place for the Shriner’s to meet.
The annual LCHS general membership picnic will be June 27, 2010 at Lakeside Park between Lakeport and Kelseyville from 1 to 4pm. Our speakers will be Eric Seely reporting on the Ely Stage Stop Project and Nick Vogetly on the Gulf Oil Spill.
Jean requested that guests be charged $5 at the picnic. Jackie made a motion to that effect, Valerie seconded and the motion carried. Ruby Glebe and Floraine Chalk, two of our long time members and directors, objected to charging anyone. They explained that the Historical Society has welcomed guests at the annual picnic as a way to get the public interested. The motion was revised to say a donation would be appreciated.
Meeting was adjourned at 4pm.
Respectfully submitted,
Bonnie Skee
Secretary
* * * *
LAKE COUNTY HISTORICAL SOCIETY
Annual Picnic, Sunday, June 27, 2010
Lakeside County Park , 1-4pm
Our President, Randy Ridgel, officially announced his resignation at our annual picnic. He has served the Historical Society for many years and is ready to step down and hopefully do some travelling.
Also our Second Vice President, Michael Anderson, has resigned due to health reasons. The June, 2010 Pomo Bulletin will be the last publication for Michael. He has been in charge of the Pomo for 10 years and has done an excellent job.
Randy nominated Tom Pelandini as Second Vice President and Phil Smoley as President. A motion was made and seconded and Phil and Tom were elected. Lake County Historian and long time Historical Society member, Ruby Glebe, swore them into office.
We are looking forward to working with both of them.
Respectfully submitted,
Bonnie Skee
